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Digitization Services

We are dedicated to investing in cutting edge digitization technologies for our vast and diverse clientele. As our customer demand for high quality digitization has grown, The HF Group continues to deploy solutions within DigitalSolutions that adapt to a multitude of applications and requirements. We don’t just scan; DigitalSolutions produces accurate, and if the application warrants, archival quality digital images resulting from a variety of original materials. Our services are all-inclusive, relieving our clients of the burden of seeking out multiple vendors in hopes of attaining a balanced solution. We often are asked to make recommendations on specifications for multiple derivatives based on how the images will be utilized and where they will ultimately reside. Regardless of the item’s characteristics and overall project scope, we have the equipment, personnel, and expertise to do the job right from start to finish.

Bound Documents

Stack of books

Whether your project entails digitizing library books, corporate records, historic collections, books slated for POD, one of a kind works, lab notebooks, magazines, or any other type of bound content, DigitalSolutions has the right solution in place. All of our bound digitization equipment utilizes cradle technology to alleviate stress on the spine of your books. If your books are duplicates, or you are interested in only capturing the information through OCR, we can professionally disbind the books in our bindery prior to scanning and, if needed, rebind the materials for long term storage.

Large Format Items

Large map on table

Newspapers, maps, atlases, posters, plat books, fold outs, county records and other forms of large format materials require a unique set of skills in order to digitize them carefully and accurately. DigitalSolutions has been successful in achieving the utmost quality of large format document capture on both large scale projects and, from a preservation standpoint, for many of the most valuable collections, satisfying archivists at many of the world’s most prestigious institutions. That experience and resultant knowledge has led to a vast understanding of the complex and diverse handling and imaging requirements inherent to these materials. We are capable of capturing bound or flat large format items, achieving 100% spatial relationship, with or without stitching.

Loose Materials

Stack of files

Mortgage documentation, HR records, resumes, personnel files, student/teacher records or transcripts, invoices, accounts payable items, insurance applications, health care forms, bank records, legal documents, proof of delivery, receipts, index cards, or any other loose materials have special inherent requirements, depending on each items condition.. Through our ongoing investment in cut sheet and flat bed scanning technologies, we assist our customers in accurate capture that helps them become more cost efficient by providing fast access to their mission critical documents. Some loose materials can be scanned utilizing Automatic Document Feeder (ADF) devices, others require special handling one by one on a flat bed scanner. Many back file conversions (on or off site) or ongoing projects need preparation of the documents (removing staples, paper clips, “dog ears”, tape, etc.) prior to scanning. DCS can easily handle all scenarios based on our clients’ long term service goals with whatever frequency makes the most sense for improving your work flow. DigitalSolutions is a cost effective and valuable conduit for your company’s ongoing retrieval needs and ultimate success.


Slides, film, microfiche

Do you have boxes of 16mm and 35mm (film) or 105mm (fiche) at risk of getting lost or damaged and relatively inaccessible to a vast audience? If you own the original source document and are confused about whether to scan from the microform or the hard copy materials, we can help with that decision. Our team can make the appropriate recommendations based on the condition of the film, and it isn’t always an all or nothing choice. When the choice is made to digitize microform, we guarantee that every roll and sheet we digitize is captured 100% completely, and that there are no skipped frames, improperly cropped pages, etc. in the images we deliver to our customers. Our clients benefit from high quality captured images, Including OCR and NDNP compliant files expertly captured from microfilmed newspaper images.

Audio and Video

VHS tapes, DVDs, CDs

VHS, Beta, 8mm, Hi 8, standard definition, HD video formats as well as reel to reel, 8 track, cassette or CD we can handle the digital conversion of it all. The challenge any organization faces when dealing with the digital conversion of audio and video materials is this vast range of medium that has been used to store this content. Hence, the resulting range of equipment necessary to convert all these different types of content requires a significant infrastructure investment. Our partnership with one the oldest and most renowned providers of audio and video conversion services deliver this unique service to our customers. Not only do we receive a volume discount, our clients benefit from ongoing project management by a DigitalSolutions team member. By expanding our digital conversion service offering, we are once again providing our customers with a one stop shop for all of your digital conversion needs.

Photographic Slides and Nitrate Negatives

rolls of film and slides

When dealing with historic photographic content which is often acetate, nitrate, or glass plate based, it is imperative to understand the unique handling needs of this content and how best to preserve its integrity from a long term perspective. Not only are some of these materials potentially hazardous but they each pose very distinctive challenges when trying to digitize and preserve the virtual record. We take advantage of custom designed digitization equipment specifically engineered to work cohesively with old photographic materials. If the best possible results are what you desire, DigitalSolutions’s team in conjunction with its partner expert is the only organization you should entrust with your old photographic content.

Image Post Processing Services

Person using an ereader

Is your bottleneck after the scan? What else needs to be done to the images that you have captured? Do you need to get them formatted for publishing, Web display, or archiving? We can take your images to the next level by providing all necessary post-scan services such as cropping, despeckle, deskewing, background removal, and QC. We are experienced in delivering multiple derivatives including: XML Conversion, TEI, METS/ALTO, NDNP standards, JP2, Compressed PDFs (with or without OCR), OCR Correction Services, Data Capture, and ePub including the Sony e-Reader, Nook, Kindle, and iPad.

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